FINANCE – AN ACTIVE PARTNER IN THE PROGRESS OF GUNTAKAL DIVISION
APRIL 2017 Salary of Officers and Employees
South Central Railway firmly believes in making rail journey convenient and comfortable.The Department of Accounts & Finance in Railways believes in making it affordable by ensuring that the money earned is spent efficiently by avoiding wasteful expenditure.
Guntakal (GTL) Division formed on October 10, 1956 as a part of Southern Railway was transferred to SCR on October 2, 1977.It forms a vital link on Mumbai-Chennai route by its geographical location on one of the sides of golden quadrilateral on Indian Railways serving as a link between North & South and East & West.The division is the abode of the world famous temple of Lord Sri Venkateswara at Tirupati besides other famous temples & holy places in the division at Guntakal, Mantralayam, Puttaparti etc. The area is endowed with large deposits of Iron Ore, Cement quality lime stone and barites.This division is spread over the states of Andhra Pradesh, Karnataka & Tamilnadu.
Guntakal Division believes in commitment and responsibility and doesn’t rest in the glory of past achievements.We believe in surpassing the standards and attain new horizons of success.For doing this and to move ahead in the journey of time, we are prepared to learn at every turn.
Guntakal Division at a Glance
The Accounts Department is a Service Department.It’s role is to facilitate the effective working of other departments by efficient book-keeping, arranging timely payments to staff, suppliers, contractors and others, internal check of financial transactions, scrutiny of financial proposals, tenders etc,protecting the sanctity of procedures, Budgeting & control of Revenue as well as Plan-head expenditure and coordinating with Audit & Executive departments in improving the system/contract management/ maintenance of basic records/ accounts as per rules and procedures.
The Accounts Department of Guntakal Division is headed by Sr.Divisional Finance Manager, assisted by a Divisional Finance Manager, Asst. Divisional Financial Manager, 22 Senior Section Officers, 42 clerical staff and 9 Gr’D’ staff. The total strength including officers & staff is 73.
EXPENDITURE AND EARNINGS OF THE DIVISION
The approximate Revenue expenditure to end of Jan’17 is Rs.984.55 Cr. as against the BP of Rs.1091.23 Cr., The Originating Earnings of the division to end of Jan-17 is Rs.1082.86 Cr as against the Target of Rs.1171.26 Cr upto Jan-17. The cumulative originating earnings to end of Jan’17 are more by Rs.29.08 Cr with reference to that of Jan’16 & less by Rs.88.4 Cr with reference to that of Target. The approximate Plan head expenditure to end of Jan’17 is Rs.87.81 Cr. as against the expenditure of Rs.103.62 Cr during the corresponding period of last year. The expenditure is monitored with reference to the Revised Budget Grant under all plan heads.
ORGANISATION OF ACCOUNTS DEPARTMENT/ OFFICE
The Accounts Department of Guntakal Division is organized into various sections based on the important functions discharged by them.The major sections include Books, Budget, Finance, Establishment, Expenditure, PF, NPS, Settlement/Pension, Administration, and Suspense. The work dealt by these sections is briefly explained below.
Books section compiles and summarizes all the financial transactions (cash as well as adjustments) carried out by various sections of Accounts Department during a month and generates reports at the end of the month.
Budget section compiles budget based on the requirements submitted by executive departments and monitors the expenditure vis-à-vis spending limits/ Budget Grant and conducts periodical reviews for revising the grant for remaining period of the financial year.
·Scrutiny of PWP, LAW and LSWP proposals for creation/replacement of assets.
·Scrutiny and concurrence of proposals involving capital and revenue expenditure.
·Vetting of indents, estimates, briefs notes.
·Vetting of agreements and subsidiary agreements, and verification of variations.
Conducting internal check and passing of salary bills and other claims of employees.
The section deals with maintenance of State Railway Provident Fund, releasing of advances and withdrawals from the Fund, crediting of interest, reconciliation of balances (monthly & annual) and issue of Annual PF Slips to subscribers.
New Pension Scheme came into effect from 01.01.2004. All employees recruited after 01.01.2004 will come under this scheme.This section handles the employees’ contribution as well as Government Contribution to NPS and uploads the data and transfers the amount to NSDL.
Verification of Service Registers and Leave Accounts, working out and arranging payment of Pension and other settlement dues like Commutation of Pension, Gratuity, Encashment of Leave to employees retiring on superannuation cases and to employees/beneficiaries in other than superannuation cases like voluntary retirement, resignation, removal, death etc.
Maintaining the Service Records and Leave Accounts of Accounts staff, cadre administration, administration of office like upkeep, maintenance of records etc, and preparation of salary bills and processing of other claims of employees, sub-staff management.
Maintaining, clearance and reconciliation of suspense balances.
SYSTEM IMPROVEMENTS & ONLINE WORKING
1. Record Management System: Implemented Record Management System for online tracking of records. First of its kind in Indian Railways.
2. 100% Payments through Bank: All the payments are being made through Bank (100%) both for internal (employees) and external customers and mostly through online i.e, through Core Banking Solutions (CBS) or NEFT (National Electronic Fund Transfer).
3. File Tracking Module: Online tracking of finance proposals, estimates etc. Status of any proposal received in Accounts office can be known with the click of a button with the help of ‘File Tracking Module’ developed in AFRES with in-house expertise. Very useful reports like list of proposals pending, cleared, vetted/concurred, returned etc. can be generated executive wise, dealing staff wise etc. The system helps to ensure all the proposals received in Accounts Office are cleared in a time bound manner without losing sight of any of them. It is a step towards Accountability for Accounts Department. First of its kind in SCR.
4.Integrated Payroll and Accounting System (IPAS) has been implemented in this Division since Jan-16. Live salary in IPAS was brought into effect from March-2016. Bill passing, PF, Suspense, Books and Settlement Modules are being run on IPAS since May, June, August and September respectively. Other modules are under implementation.
5.Bills Recoverable module (BRC) has been implemented in May-2016. The data pertaining to all items under Bills Recoverable has been entered by the respective departments.
6.LAMP (Leave and Attendance Management Programme) has been implemented w.e.f 7th Nov-2016 and the leave particulars of the staff is being updated on daily basis.
7.A review of all outsourcing contracts has been undertaken based on realistic assessment of manpower and to curtail avoidable expenditure. This resulted in savings of approximately Rs. 1.60 crores upto Dec-2016.
8. The task of verification of Service Registers including Leave Sheets of all the employees of Guntakal Division for the purpose of VIIPC pay fixation has been started. Out of total number of 9239 SRs received so far, 3879 are cleared.
9.Cleaning of office and its surroundings under “Swachh Bharat Mission” is being carried out on regular basis.
10. Process of Re-certification of 5-S has been initiated and is in the final stages.
PERFORMANCE HIGHLIGHTS IN CURRENT FINANCIAL YEAR 2016-17
(Apr 2016 to Jan 2017)
Approximate Expenditure under Ordinary Working Expenses (OWE)(Demand No.3 to 13 is Rs.984.55 Cr against Budget Proportion(BP) of Rs.1091.23 Cr upto Jan-17 resulting in savings of Rs.106.68 Cr. The utilisation of funds is 90.22%
Under Demand no.16, the approximate expenditure is Rs.87.81 Cr upto Jan-17, against the Revised Grant (RG) of Rs.176.72 Cr. Percentage of funds utilization is 49.69%.
This is in compliance with the GM’s MOU with DRM on Expenditure Control.
An amount of Rs.8.32 Cr has been saved during Internal Check from Apr’16 to Jan’17 out of which,an amount of Rs.5.68 crores was saved on vetting of finance proposals, negotiations, estimates and indents and an amount of Rs. 2.64 crores savings was achieved during the scrutiny of Establishment bills, Imprest bills, Settlement of NR and ONR cases and General Inspection of Executive units
By launching special drive for drawing Completion Reports for all the works which are completed, 55 Completion Reports have been drawn during the period from Apr’16 to Jan’17, thereby regularizing the Excess over estimates to the tune of Rs.2.56 Crores.
Special focus on settling ONR cases (Death, VR & LARSGESS cases) has resulted in clearing 467 NR cases in addition to clearing 165 ONR cases during the period from Apr’16 to Jan-17
All the 58 cases received in connection with Pension Adalat conducted on 15.07.2016 were cleared resulting in 100% compliance.
vPF & NPS:
The Annual Reconciliation of PF balances for the year 2016-17 has been completed and PF pass books of employees are being updated as and when received from the employees.
All 7768 employees coming under purview of NPS scheme in GTL Div to end of Jan-17, have been allotted PRAN numbers. Employee Contribution (EC) & Government Contribution (GC) are concurrently uploaded to NSDL/Mumbai. Non IRA compliant subscribers are NIL on GTL Div. So far Rs. 1,76,62,39,700/- has been uploaded on to NSDL.
25 stock sheets have been closed during the period from Apr’16 to Jan-17. The closing balance of stock sheets to the end of Jan-17 is 8 due to fresh accretions.
Rs.14.7 Cr have been realised during the period from Apr’16 to Jan-17 and fresh bills worth Rs.17.64 Cr were raised for the same period with OB of Rs.10.85 Cr. The closing balance to end of Jan’17 is Rs.13.80 Cr.
An amount of Rs.8.43 Cr has been realised from RVNLS/SC towards disputed Loco Hire Charges outstanding from Mar-15 to Mar-16. This has been achieved by sincere and dedicated efforts of the concerned staff and officers of this office.
An amount of Rs.3.37 Cr towards Cost of Staff charges, Rs.1.4 Cr towards Interest & Maintenance Charges(I&M) and an amount of Rs.4.42 Cr towards Land Licence Fee(LLF) have been realized during the period from Apr’16 to Dec’16, the major realizations from KPCL, Raichur and Bothra shipping, Hagari being Rs.1.32 Cr and Rs.0.82 Cr respectively.
The reconciliation of Suspense ledgers is update. As on date, there are only 5 BPP items to the tune of Rs.56,500 /- under Scooter advance and no inefficient balances in this division to end of Jan-17.
Special efforts in clearing old suspense balances has resulted in clearance of 4758 items amounting to Rs. 878 Cr under Deposit Miscellaneous and 360 items amounting to Rs. 3.47 Cr under MAR during the period from Apr’16 to Jan’17.
All the old items under RIB and Cheques & Bills have been cleared and the outstanding balances under RIB are less than 1 month old and under Cheques & Bills are less than 9 months old to end of Jan-17.
As per the target fixed by the Headquarters, out of 84 units, 67 field units have been inspected during the period from Apr’16 to Jan-17.
2629 Contractor bills and 2069 Suppliers’ bills have been passed during the period from Apr’16 to Jan’17.
CONTACT NUMBERS OF OFFICERS
NAME OF THE OFFICER
Sri. ChandraSekhar Babu
Sri. Y.V.S.Prakash Rao
ADFM I I
LIST OF PEONS/AC/JAA/AA REQUEST TRANSFERS WITH IN DIVISION
Name of Employee
Date of reception of application
Request Transfer to
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Sr AFA /C/TPTY
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