The Stores Department in the Division is headed by the Divisional Material Manager.
The main activities of Divisional Stores Department under DMM/GTL are as follows:
1. Procurement of Non-stock items.
2. Sale of scrap and disposal.
3. Supply of Uniforms to eligible Railway Employees.
Various activities being undertaken in different sections under DMM.
(A) Local Purchase Section.
This section is responsible for processing the Non-stock Indents received from various departments for procurement of Non-Stock material. The indents received from the departments will be scrutinized first. Those indents that are in order in all aspects will be registered for processing through Bulletin Tender in general and Limited Tender for Safety items with approved panel of Firms, Petty value items and Items of urgent need. Tenders will be called for in accordance with the existing procedures. The quotations received will be scrutinized keeping in view all the extant instructions. The Tabulation sheets will be prepared and submitted for the orders of the Competent Authority. After approval by the Competent Authority, Purchase Orders will be released directing the supplier to supply the material directly to the consignee.
This section is also responsible for release of online supply orders against DGS&D rate contract for supply by the firms holding rate contract for the respective item.
During the year 2011-12, a total number of 1224 Purchase Orders worth Rs.4.56 Crores were released towards procurement of Non-Stock items..
(B) Sales section.
This section is responsible for follow up of survey sheets of mainly P.Way scrap, joint inspection, lot formation, auction conducting and delivery of scrap such as released rails, MS scrap, CI scrap, girders, coaches/wagons, ST sleepers, etc., available in different Units all over the Division in co-ordination with the custodian concerned. Once the scrap is sold during the auction, the Delivery Order is issued in favour of the Purchaser after ensuring that all the instructions with regard to the payment are complied with. This section will also arrange, in co-ordination with different departments, for delivery of the sold material to the Purchaser.
During the year 2011-12 the total scrap sold was 16,199 MT and the sale value achieved is Rs.51.5 crores.
Uniform Cell :
This Section is responsible for supply of Uniforms for the eligible staff of all Departments in the Division. The details of the Staff eligible for supply of uniforms are collected from the field units and the requirement is worked out. The indents, duly vetted by the Accounts, are placed on Dy.CMM/MFT. The supply, which consists materials of different colour, quality etc. as applicable to the different categories of staff, is collected, accounted and distributed to the individual units.
During the year 2012, 11112 meters of cloths for Boiler Suits and 73368.70 meters for uniforms were collected from MFT and supplied to staff. Divl. Material Manager.