FINANCE – AN ACTIVE PARTNER IN THE PROGRESS OF GUNTAKAL DIVISION
South Central Railway firmly believes in making rail journey convenient and comfortable.The Department of Accounts & Finance in Railways believes in making it affordable by ensuring that the money earned is spent efficiently by avoiding wasteful expenditure.
Guntakal(GTL) Division formed on October 10, 1956 as a part of Southern Railway was transferred to SCR on October 2, 1977.It forms a vital link on Mumbai-Chennai route by its geographical location on one of the sides of golden quadrilateral on Indian Railways serving as a link between North & South and East & West.The division is the abode of the world famous temple of Lord Sri Venkateswara at Tirupati besides other famous temples & holy places in the division at Guntakal, Mantralayam, Puttaparti etc. The area is endowed with large deposits of Iron Ore, Cement quality lime stone and barites.This division is spread over the states of Andhra Pradesh, Karnataka & Tamilnadu.
Guntakal Division believes in commitment and responsibility and doesn’t rest in the glory of past achievements.We believe in surpassing the standards and attain new horizons of success.For doing this and to move ahead in the journey of time, we are prepared to learn at every turn.
The Accounts Department is a Service Department.It’s role is to facilitate the effective working of other departments by efficient book-keeping, arranging timely payments to staff, suppliers, contractors and others, internal check of financial transactions, scrutiny of financial proposals, tenders etc,protecting the sanctity of procedures, Budgeting & control of Revenue as well as Plan-head expenditure and coordinating with Audit & Executive departments in improving the system/contract management/ maintenance of basic records/ accounts as per rules and procedures.
The Accounts Department of Guntakal Division is headed by Sr.Divisional Finance Manager, assisted by a Divisional Finance Manager, Asst. Divisional Financial Manager, 26 Senior Section Officers, 48 clerical staff and 13 Gr’D’ staff.The total strength including officers & staff is 90.
EXPENDITURE AND EARNINGS OF THE DIVISION
The revenue expenditure for the year 2011-12 was Rs.826.52 Cr.and the Originating earnings of GTL division were Rs.959.73 Crores, resulting in an operating surplus of Rs.133.21 Crores.The Performance Efficiency Index(popularly known as Operating Index) of GTL division for the year 2011-12 is 86.12%.The lower this ratio, the higher is thePerformance Efficiency.Compared to previous year 2010-11 which recorded a surplus of Rs.39.71 Crores and PEI of 95.29%, the division has improved its performance efficiency in the year 2011-12 by surpassing the earnings target.
During the current financial year from 01.04.2012 to 31.05.2012, revenue expenditure of Rs.129.13 and Capital expenditure is Rs.17.13 Cr., were incurred by the division and earned originating earnings of Rs.205.22 Cr.
ORGANISATION OF ACCOUNTS DEPARTMENT/ OFFICE
The Accounts Department of Guntakal Division is organized into various sections based on the important functions discharged by them.The major sections include Books, Budget, Finance, Establishment, Expenditure, PF, NPS, Settlement/Pension, Administration, and Suspense. The work dealt by these sections is briefly explained below.
Books section compiles and summarizes all the financial transactions (cash as well as adjustments) carried out by various sections of Accounts Department during a month and generates reports at the end of the month.
Budget section compiles budget based on the requirements submitted by executive departments and monitors the expenditure vis-à-vis spending limits/ Budget Grant and conducts periodical reviews for revising the grant for remaining period of the financial year.
·Scrutiny of PWP, LAW and LSWP proposals for creation/replacement of assets.
·Scrutiny and concurrence of proposals involving capital and revenue expenditure.
·Vetting of indents, estimates, briefs notes.
·Vetting of agreements and subsidiary agreements, and verification of variations.
Conducting internal check and passing of salary bills and other claims of employees.
The section deals with maintenance of State Railway Provident Fund, releasing of advances and withdrawals from the Fund, crediting of interest, reconciliation of balances (monthly & annual) and issue of Annual PF Slips to subscribers.
New Pension Scheme came into effect from 01.01.2004. All employees recruited after 01.01.2004 will come under this scheme.This section handles the employees’ contribution as well as Government Contribution to NPS and uploads the data and transfers the amount to NSDL.
Verification of Service Registers and Leave Accounts, working out and arranging payment of Pension and other settlement dues like Commutation of Pension, Gratuity, Encashment of Leave to employees retiring on superannuation cases and to employees/beneficiaries in other than superannuation cases like voluntary retirement, resignation, removal, death etc.
Maintaining the Service Records and Leave Accounts of Accounts staff, cadre administration, administration of office like upkeep, maintenance of records etc, and preparation of salary bills and processing of other claims of employees, sub-staff management.
The section takes care of monitoring, clearance and reconciliation of various suspense balances maintained in Accounts Office.
SYSTEM IMPROVEMENTS & ONLINE WORKING
Online payments are being arranged to employees, suppliers, contractors and retired employees.
Details of contractors bills passed are uploaded every day in South Central Railway website www.scr.Indianrailways.gov.in.
TDS Recoveries from employees, Contractors/Suppliers are e-filed regularly based on PAN No. of employees, Contractors/Suppliers.
E-recon is an online portal for preparing, disposal and reconciliation of transfer transactions both Inter Railway and Intra Railways. It is expected to replace manual, quarterly and annual reconciliation through electronic transfer and ensures speedy settlement of transactions, generation of JV's and related reports while aiding in monitoring of transactions at different levels of management.
Implementation ofIRPSM: ( Indian Railways Projects Sanctions and Management) is a Web-based Application that allows Online creation of proposals, Finance views on the same and forwarding of 'New Works' proposals along with modifications to 'Work in Progress' from Divisions to Zonal Railways and onward to Railway Board for processing and Sanctions of Projects by Railway Board, Zonal Railways/Divisions.
PERFORMANCE HIGHLIGHTS IN CURRENT FINANCIAL YEAR 2012-12
(APRIL 2012 & MAY 2012)
Settlement Cases: 101 Normal Retirement cases and 34 Other than Retirement
Cases have been settled.
Bills Recoverable:Rs.2.093 Cr. Bills have been recovered.
Completion Reports : 26Completion Reports have been drawn.
Contractors Bills: 360 Contractors’ bills have been passed for payment.
Suppliers Bills:439 Suppliers’ bills have been passed.
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