GUNTAKAL DIVISION
South Central Railway firmly believes in making rail journey convenient and comfortable.The Department of Accounts & Finance in Railways believes in making it affordable by ensuring that the money earned is spent efficiently by avoiding wasteful expenditure.
Guntakal (GTL) Division formed on October 10, 1956 as a part of Southern Railway was transferred to SCR on October 2, 1977.It forms a vital link on Mumbai-Chennai route by its geographical location on one of the sides of golden quadrilateral on Indian Railways serving as a link between North & South and East & West. The Division is the abode of the world famous temple of Lord Sri Venkateswara at Tirupati besides other famous temples & holy places in the Division at Guntakal, Mantralayam, Puttaparti etc. The area is endowed with large deposits of Iron Ore, Cement quality lime stone and Barites.This Division is spread over the states of Andhra Pradesh, Karnataka & Tamilnadu.
Guntakal Division believes in commitment and responsibility and doesn’t rest in the glory of past achievements.We believe in surpassing the standards and attain new horizons of success.For doing this and to move ahead in the journey of time, we are prepared to learn at every turn.
ACCOUNTS DEPARTMENT
The Accounts Department is a Service Department. It’s role is to facilitate the effective working of other departments by efficient book-keeping, arranging timely payments to staff, suppliers, contractors and others, internal check of financial transactions, scrutiny of financial proposals, tenders etc, protecting the sanctity of procedures, Budgeting & control of Revenue as well as Plan-head expenditure and coordinating with Audit & Executive departments in improving the system/contract management/ maintenance of basic records/ accounts as per rules and procedures.
The Accounts Department of Guntakal Division is headed by Sr.Divisional Finance Manager & 03 Asst. Divisional Financial Managers, 17 Senior Section Officers, 53 clerical staff and 09 Gr’D’ staff. The total strength including officers & staff is 82.
PERFORMANCE HIGHLIGHTS IN CURRENT FINANCIAL YEAR 2023-24
(April-2023 to August-2023)
Performance Efficiency Index:
The PEI to end of August-2023 stands at 101.42% as against 109.18% to end of August-2022.
Revenue expenditure:
The actual expenditure to end of August, 2023 is Rs.873.93 Crs. as against the Budget Proportion of Rs.861.27 Crs., on (BG) of Rs.2024.02 Crs., for the FY 2023-24,resulting in Excess Expenditure over Budget Proportion on BG of Rs.12.66 Crs, which works out to 1.47%, due to 1)Throw forward liabilities under PUs 10-KMA Rs.5.18 Cr, 11-OTA Rs.0.38 Cr &12-NDA Rs.1.36 Cr (Total Rs.6.92 Cr)and 2)More Expenditure under PUs 28, 32 & 33 for Rs.5 Crores.
Financial Performance (Revenue Expenditure)
(Rs.in Crs)
| Demand | Actual Exp. up to | BG (SL) | BP on SLTE AUG-23 | Exp. TEofAUG--23 | VARIATION |
| Aug-21 | Aug-22 | 2023-24 | (EXP-BP on SL) | (EXP-21-23) | (EXP-22-23) |
| 3A | 19.9063 | 21.4816 | 52.1628 | 21.3621 | 25.5893 | 4.2272 | 5.6830 | 4.108 |
| 4B | 94.2740 | 119.5448 | 307.4307 | 131.162 | 143.5090 | 12.3469 | 49.2350 | 23.964 |
| 5C | 42.8083 | 70.8073 | 144.6322 | 60.0444 | 56.9928 | -3.0516 | 14.1845 | -13.815 |
| 6D | 37.1275 | 44.7818 | 105.2760 | 43.3499 | 46.8016 | 3.4517 | 9.6741 | 2.020 |
| 7E | 34.7873 | 43.2778 | 114.1138 | 47.8061 | 48.4821 | 0.6760 | 13.6948 | 5.204 |
| 8F | 90.9458 | 115.4844 | 282.7927 | 118.556 | 136.6026 | 18.0471 | 45.6568 | 21.118 |
| 9G | 98.0948 | 110.1094 | 245.8153 | 101.159 | 127.5558 | 26.3964 | 29.4610 | 17.446 |
| 10H | 56.5662 | 216.5677 | 542.7868 | 226.049 | 180.2680 | -45.7814 | 123.7018 | -36.300 |
| 11J | 47.2751 | 51.8155 | 108.8157 | 61.2461 | 56.8881 | -4.3580 | 9.6130 | 5.073 |
| 12K | 18.1013 | 18.0146 | 41.7167 | 17.8461 | 17.5403 | -0.3058 | -0.5610 | -0.474 |
| 13L | 24.5912 | 30.6534 | 78.4760 | 32.6855 | 33.7044 | 1.0189 | 9.1132 | 3.051 |
| Total | 564.4778 | 842.5383 | 2024.0187 | 861.2666 | 873.9340 | 12.6674 | 309.4562 | 31.396 |
Plan Head expenditure:
16 Plan Heads (PH) are operated on this Division. The actual expenditure to end of August, 2023 is Rs.149.79 Crs., as against the expenditure of Rs.117.68 Crs., during the corresponding period of last year. The expenditure is monitored with reference to the BG of FY 2023-24 Rs.276.09 Crores under all plan heads. Total Plan Head Expenditure for the FY 2022-23 was stood at Rs.370.69 Crs.
(Rs.in Crores)
| Plan Head | Actuals 2022-23 | Act. UptoAUG'21 | Act. Upto AUG '22 | BG2023-24 | Act. Exp forAUG '23 | Act. Exp to end of AUG '23 | VAR(21-23) | VAR(22-23) |
| 16 TFC Facilities | 2.8791 | 4.1152 | 1.8410 | 9.1491 | 1.1413 | 4.2200 | 0.1048 | 2.3790 |
| 21 RSP | 0.0000 | 1.0245 | 0.0000 | 0.8885 | 0.0214 | 0.6301 | -0.3944 | 0.6301 |
| 29 R.S.W(LCs) | 8.8752 | 14.5224 | 0.1680 | 3.9579 | 0.3870 | 1.7729 | -12.7495 | 1.6049 |
| 30 R.S.W(ROB/RUB) | 59.4864 | 61.1681 | 23.3975 | 122.1469 | 5.6535 | 31.7084 | -29.4597 | 8.3109 |
| 31 Track Renewals | 257.2047 | 5.6798 | 79.5621 | 95.7700 | 7.7335 | 83.7786 | 78.0988 | 4.2165 |
| 32 Bridge Works | 11.5726 | 0.3054 | 4.2606 | 11.3082 | 0.1173 | 6.3577 | 6.0523 | 2.0971 |
| 33 S & T Works | 2.5566 | -0.1265 | 0.0588 | 1.0823 | 0.0206 | 0.9742 | 1.1007 | 0.9154 |
| 36 Oth Elec Works | 6.2245 | 0.0000 | 1.1067 | 3.6974 | 0.1763 | 2.5029 | 2.5029 | 1.3962 |
| 37 Trac Distribu Works | 0.0000 | 1.2350 | 0.0000 | 0.0000 | 0.0000 | 0.0000 | -1.2350 | 0.0000 |
| 41 Mach & Plant | 1.1714 | 0.1058 | 0.1941 | 6.3664 | 4.4035 | 5.5680 | 3.4496 | 3.3613 |
| 42 Workshops | 0.9218 | 1.1872 | 0.0157 | 9.4385 | 1.2235 | 3.5554 | 0.0705 | 1.2420 |
| 51 Staff Quarters | 5.1785 | 0.0000 | 2.6139 | 1.0069 | 0.1296 | 1.2577 | 0.0000 | -2.6139 |
| 52 Staff Amenities | 0.0000 | 8.6782 | 0.0000 | 0.0000 | 0.0000 | 0.0000 | -8.6782 | 0.0000 |
| 53 Pass Amenities | 12.6740 | 0.0000 | 3.3663 | 9.6731 | 2.5642 | 6.0589 | 6.0589 | 2.6926 |
| 64 Oth Specified Works | 1.9446 | 0.0000 | 1.0952 | 1.6002 | 0.0010 | 1.4049 | 1.4049 | 0.3097 |
| 65 HRD | 0.0000 | 0.0000 | 0.0000 | 0.0000 | 0.0000 | 0.0000 | 0.0000 | 0.0000 |
| Total | 370.6894 | 97.8951 | 117.6799 | 276.0854 | 23.5727 | 149.7897 | 46.3266 | 26.5418 |
Earnings:
As advised by Sr.DCM/GTL, the earnings for the month and to end of the month of August-23 of the Division is as under.The total Earnings for the FY 2022-23 was stood at Rs.1868.09 Crs.
(Figures in Crores)
| Period | Pass earnings | Goods earnings | Other coaching | Sundry earnings | TOTAL |
| For the month | 86.13 | 60.52 | 8.10 | 10.05 | 164.80 |
| Toend of the month | 444.95 | 351.32 | 40.17 | 25.27 | 861.71 |
The Originating Earnings for the month of August-2023 are more by Rs.10.10 Crores with reference to that of August-2022.
The Originating Earnings to end of August-2023 are more by Rs.90.03 Crores with reference to end of August-2022.
Bills Recoverable:
Opening Balance as on 01.04.2023 is Rs.2.77 Crores, bills raised to the tune of Rs.12.24 Crores and Realized a sum of Rs.3.56 Crores during the period from April, 23 to August, 2023. The closing balance of bills to be recovered at the end of August-2023 is Rs.11.45 Crores.Total Bills Recoverable amount realized for the FY 2022-23 was stood at Rs.15.10 Crs.
Details of closing balance as on 31.08.2023
(figs in 000’s)
| Year | 2009-10 | 2014-15 | 2015-16 | 2016-17 | 2017-18 | 2018-19 | 2019-20 | 2020-21 | 2021-22 | 2022-23 | 2023-24 | Total |
| Amount | 476 | 2 | 3 | 8 | 1995 | 238 | 27 | 21 | 5404 | 5493 | 100835 | 114503 |
Audit:
Opening Balance of Audit Objections as on 01.04.2023 is 40 (03 Spl. Ltrs., 15 AIRs and 22 ANs), there is an Accretion of 03(Pt.I AIRs-03, Pt.I ANs-00 & Spl.Ltr.-00) and 02 Clearances (Pt.I AIRs-00, Pt.I ANs-01 and Spl. Ltrs.,-01) during the period from APR’23 to AUG’23 and the Closing Balance to end of AUGUST, 2023 stood at 41 reports comprising 02 Special letters, 18 Part- I AIRs and 21 Part-I Audit Notes.Total Audit Objections cleared for the FY 2022-23 was 43 (Pt.I AIRs-35, Pt.I ANs-07 and Spl. Ltrs.-01).
Savings:
An amount of Rs.13.44 Crores has been achieved under savings during Internal Check from APR’23 to AUG-23.Total Savings for the FY 2022-23 stood at Rs.8.86 Crores.
Completion Reports:
By launching special drive for drawing Completion Reports for all the works which are completed, 00 Completion Report has been drawn during the period from APR’23 to AUG-23, thereby regularizing the Excess over estimates to the tune of Rs.0.45 Crores.Total Completion Reports were closed for FY 2022-23 was 03.
Pension:
Special focus on settling ONR cases (Death, VR & LARSGESS cases) has resulted in clearing 61 ONR cases in addition to clearing 183 NR cases during the period from APR’23 to AUG-23.
PF & NPS:
The Annual Reconciliation of PF balances for the year 2022-23 is completed and updating PF pass books of the employees is dispensed with due to implementation of RESS facility.
To end of August-23, 10,553 employees have come under NPS.The EC & GC for the month of August-23 has been uploaded. An amount of Rs.7,82,39,23,318/- from Sept-08 to August-23 has been uploaded and confirmed by NSDL.
As per the Railway Board guidelines to streamline the procedure of payment of NPS family pension cases, NPS pension bills are being passed and arranging payment at unit level duly decentralizing the payment of NPS family pension.An amount of Rs.38,12,662/- for 212 pensioners during August, 2023 has been arranged by this unit.
Stock Sheets:
13 Stock Sheets have been closed during the period from APR-23 to AUG-23. The closing balance of stock sheets to the end of AUG-23 is 20 due to fresh accretions.Stock Sheets closed for the FY 2022-23 was 29.
Suspense:
The reconciliation of Suspense ledgers is up to date. As on date, there are no BPP items under Scooter advance and no inefficient balances in this Division to end of JULY-23.
All the old items under RIB and Cheques & Bills have been cleared and the outstanding balances under RIB 17 items are less than 10 days old & 11 items are more than 10 days and less than 1 month old. Under Cheques & Bills 17 items are less than 1 month old and 01 item are more than 1 month old and less than 3 months old to end of JULY-23 and all items are pertains to Cashier Transactions.
Bills Position:
850 contractor bills and 4584 suppliers’ bills have been passed during APRIL’23 to AUGUST’23.
SALIENT FEATURES:
The overall savings achieved is Rs.13.44 Crores during APR’23 to AUG’23.
Rs.3.56 Crores has been realized towards Bills Recoverable viz., Rs.93,78,356/-towards Electrical Charges, Rs.42,20,143/- towards LLF, Rs.9,68,983/- towards Re-railment Charges, Rs.2,79,404/- towards Building Rent & Water Charges, Rs.33,18,874/- towards Staff Charges & Rs.1,75,51,088/-towards Other Maintenance Charges (LCs & RPF Bandobasth), during APR, 23 to AUG’23.
The reconciliation of Suspense Ledgers Balances with Books Section is up to date. As on date, there are no BPP items under Scooter Advance, PC Advance and no inefficient balances found to end of JULY-23.
Special focus on settling ONR cases (Death, VR & LARSGESS cases) has resulted in clearing 61 ONR cases in addition to clearing 183 NR cases during APR’23 to AUG’23.
13 nos. of Secondary Family Pension cases were settled during APR’23 to AUG’23.
The task of Advance Certification of SRs and Leave Accounts of the employees those who going to retire in next 3 years is in progress.There are 178 nos. of SRs & Leave Accounts were verified by in consultation with Personnel Branch during APR’23 to AUG’23.
There are 318nos. of MACPS cases, 727 nos. of Pay Fixation cases, 386 nos. of Transfer cases and 211 cases of Medical Reimbursement cases were cleared during APR, 23 to AUG’23.
