closing/opening Timings followed by COS office are:
Type of Tender Closing
Time Opening Time
Bulletin & Limited
tender 10.00 AM
(tender to be dropped in tender box before
02.00 PM 02.30 PM
(Tender to be
Tender box before02.00
Tenders are required
to quote relevant tender number and type of Tender viz. Limited Tender,
Advertised Tender, Bulletin Tender etc., and Date & Time of the opening of
the tender in there offer as well as on the top of the envelope.
Each envelope should
contain only one offer
For prompt payment
of bill the following instructions are to be followed:
Standard Form in duplicate
Stamp and record
pre-receipt/acknowledgement on the reverse of the bill.
date extension first and attach Xerox copy thereof to the bill.
references to all amendments.
Attach Xerox copy
of ITCC, if it is to be submitted as per P.O. attested by Chartered
Gate Pass whenever E.D. is claimed.
Certificate of nominated inspecting authority (RITES/RDSO etc.,) marked
as Original payment copy.
supplied to Stores department (stock purchase orders) attach with 100
percent and balance payment bills, suppliers foil of receipt note in
original. For stores supplied directly to consignees (non-stock purchase
orders), submit bill form to bill-passing officer indicated in the
declaration where purchase order does not indicate that Modvat credit
was taken into account.
bond whenever RR/PWB contains qualifying remarks. Book the consignments
to the nominated consignee. RRs will not be accepted for making advance
signature of the Gazetted Officer in the challan when Stores are
delivered at Consignee’s premises. Execute a power of attorney if
payment is to be made to Bank.
Warning to the Suppliers:
The suppliers should not entertain POs of S.C.Railway received by them
through unauthorized persons or unauthorized channels. They should also not
hand over stores meant for Railways to any unauthorized persons. Before
parting with the material, they should verify the identity of the persons
and also his possession of a proper authorization letter from S.C.Railway
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