The Stores Department in the Division is headed by the Senior Divisional Material Manager.
The main activities of Divisional Stores Department under Sr.DMM/GTL are as follows:
1.Procurement of Non-stock items.
2.Sale of scrap and disposal.
Various activities being undertaken in different sections under Sr.DMM,Guntakal
(A) Procurement Section.
This section is responsible for processing the Non-stock Indents received from various departments for procurement of Non-Stock material. The indents received from the departments will be scrutinized first. Those indents that are in order in all aspects will be registered for processing through GeM /IREPS. As per the Instructions from Rly Board, now the purchase of General Items and services available in GeM Portal are being purchased through GeM only.
If the Goods and services are not available, the same will be purchased from IREPS.
In IREPS, Limited Tender for Safety items with approved panel of Firms, Petty value items and Items of urgent need will be floated . The Open Tenders will be called for in accordance with the existing procedures for High value Items. The quotations received will be scrutinized keeping in view all the extant instructions.
After the Technical scrutiny, the financial Tabulation will be submitted to the Competent Authority who will decide the finalization of Tender. After approval by the Competent Authority, Purchase Orders will be released directing the supplier to supply the material directly to the consignee.
During the year 2019-20,total purchase of NS Items made by this Division through GeM and IREPS is Rs 23.17 crores.
(B) Sales section.
This section is responsible for follow up of survey sheets of mainly P.Way scrap, joint inspection, lot formation, auction conducting and delivery of scrap such as released rails, MS scrap, CI scrap, girders, coaches/wagons, ST sleepers, etc., available in different Units all over the Division in co-ordination with the custodian concerned. Once the scrap is sold during the auction, the Delivery Order is issued in favor of the Purchaser after ensuring that all the instructions with regard to the payment are complied with. This section will also arrange, in co-ordination with different departments, for delivery of the sold material to the Purchaser.
During the year 2019-20 the total value realized through sale of scrap is Rs.35 crores.