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STORES& MECHANICAL

 

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SrNo

System Improvement Issued

Implemented Date

1

Instructions on Disposal of condemned Linen Items 

03.03.2025

2

Regarding post contract deviations in procurements

 01.12.2025

3

 

4

For Record keeping towards processing of Bills against Service Contracts (Mechanical)

Regarding EMD/SD in Stores Procurement

 29.08.2025

03.12.2025

 

 

SrNo

Subject of System Improvement 

Issued  Date
     

1

Instructions for Procurement through GeM 

08.02.24

2

MRP rates on supply against POs issued by Purchase officers

15.02.24
3

Guidelines for contract execution and contractual labour payments

 09.02.24
    4

    5		 Guidelines for GeM Service Tenders and Service Level Agreement

Opening of Files on E-Office

08.05.24

14.10.24

 

 

 

SrNo

Subject of System Improvement 

Issued  Date
     

1

Submission of advance Tender sample clause 

20.03.23

2

Procurement of RTV silicon sealant Brands

21.03.23

3

GeM Procurement against Non-stock Demands

03.04.23 
     

4

Maintenance of Weighing Machines in Stores Dept

29.05.23 

5

Procurement of Medicines

26.05.23

6

Instruction for inspection of materials 

26.07.23

7

8

Jurisdiction of Auction Conducting Officers for Scrap Sale (Mechanical)

NS Demand submission for items with installation and commissioning

24.08.2023

18.10.2023

 

 

 

 

SrNo

Subject of System Improvement 

Issued  Date

 

 

 

1

Refixation of Delivery Period without LD

23.06.22

2

Inadequacies observed in Purchase - restriction of Specific Brands

23.06.22

3

4

 Procurement from Approved sources - Vendor directory

Recording HSD Oil consumption in Diesel sheds (Mechanical)		 29.06.22 

17.11.2022
 

 

SrNo

Subject of System Improvement

Issued Date

1

SI on receipt & accountal of scrap materials

24.08.21 

2

SI on adquate tender opening time for floating of tenders

20.08.21 

3

SI on receipt, accountal & disposal of scrap batteries

03.08.21 

4

Irregularities noticed in GeM procurement

07.01.21 

5

Limited Tenders floated by Depots & Divisions

07.01.21 

6

Filter Supplies received for morethan MRP

12.04.21 

SrNo

Subject of System Improvement

Issued Date

1

Disposal of Pway Scrap

04.12.20 

2

Charged-off stores -Guidelines

14.10.20 

3

Delay in payments - Maintenance of Bill register

25.06.20 

4

Maintenance of e-Aution register

25.06.20 

 

SrNo

Subject of System Improvement

Issued Date

1

Handling of Warranty Rejections in Depots

10.09.19

2

Inadequacies noticed in Wards of Depots

15.07.19

3

Maintenance of Dump Unloading Register in Depot OPO 25-2019

30.04.19

4

Checking net quantity before acepting the material OPO 24-2019

30.04.19

5

Issue of material on Challan basis in Depot

OPO 23-2019

30.04.19

6

Irregularity in supply of Churning Fans

OPO 14-2019

28.03.19

7

Maintenance of upkeep of Electronic Weight Bridge in Stores Depots

08.03.19

8

Irregularity in supply of imported items-OPO15-2019

27.02.19

9

10

Warranty Rejections_ OPO No.11-2019

Uniformity in system requirement and Tender schedule of EIMWBs (Mechanical)

11.02.19

03.01.19

11

Inadequacies Noticed in LP of Depot/ Divisions OPO No.09

05.02.19

 

 

 

System Improvement Issued Letter No

Year-2018
Timely Release of R_Notes PCMM's lr No. S.23.IC/VOL-VI/2017-18 dt.03.05.2018
 Srutiny of RP Registers  PCMM's lrNo.S.289/ScrapMgmt.2018-19 dt.16.04.2018
Performance-Credentials  PCMM's lrNo.S.248.Vig.PreventiveCheck/2018  dt.21.02.2018
Non-refund of EMD Amount  PCMM's lrNo.S.232.Tender.Pur Procedure/system Improvement  dt.28.12.2017
Inadequacies in Local Purchase PCMM's lrNo.S.248.Vig.PreventiveCheck/2018  dt.05.10.2018
Decanting of Oil_Lubricants in storage tanks  PCMM's lrNo.S.232.Tender.Pur Proceduredt.11.07.2018
Accountal of Oils_Lubricants

Uniformity in Tenders of Mechanized Washing of Linen(Mechanical)		  PCMM's lrNo.SG.P35 Outstanding stocksheets dt.13.07.2018

CRSE's lrNo.M13/C&W/Linen/Laundry/215. dt.07.05.2018

Year-2017
Scrutiny of RP Registers  PCMM's lrNo.S.289/ScrapPolicy.2017-18 dt.25.07.2017
Scrutiny of Purchase Case File PCMM's lrNo.S.248.Vig.PreventiveCheck/2017  dt.01.11.2017
Inadequacies in Local Purchases PCMM's lrNo.S.348.Vig.PreventiveCheck/17 dt.30.11.2017
Direct Acceptance Case PCMM's lrNo.S.248.Vig.PreventiveCheck/2017  dt.01.11.2017

Year-2016
Timely refund_Earnest Money_Security Deposit  PCMM's lrNo.S.232.Tender.Pur Procedure/system Improvement  dt.17.02.2016
Pharmaceutical Bills_Timely Payment  PCMM's lrNo.PM82 DRUGS POLICY  dt.08.03.2016
Inclusion of Option Clause  PCMM's lrNo.S.232.Tender & Pur Proceduredt.23.11.2016

Year-2015
   

 

 

 

 

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Source : South Central Railway Last Reviewed : 31-05-2026